Test Preparation Hand-off Form

ADMINISTRATIVE USE ONLY

This report is only for Scholastic Success' internal purposes and never communicated to externally or to our clients.

City

Instructor Name

First Name

Last Name

Instructor Email Address

Student Name

First Name

Last Name

Student Grade

Parent Name

First Name

Last Name

Parent Email Address

Next Targeted Test

Next Targeted Test Date

YYYY

Rank the Student's Performance

Consistent Schedule

Exemplary

Solid Performance

Improvement Needed

Conference Recommended

Student Preparedness

Exemplary

Solid Performance

Improvement Needed

Conference Recommended

Test-Taking Proficiency

Exemplary

Solid Performance

Improvement Needed

Conference Recommended

Coachability/Motivation

Exemplary

Solid Performance

Improvement Needed

Conference Recommended

Session Efficacy

Exemplary

Solid Performance

Improvement Needed

Conference Recommended

Consistent Schedule

Days/Times of these test prep sessions?

Please list the days and times of your established scheduled.

Is a consistent tutoring scheduled being maintained by you and your student?

No.

Yes.

If NO, what suggestions can you provide the substitute instructor?

A consistent schedule is at the heart of effectively coaching and sustainably improving our students' academics! (be sure to include if the days/times of the sessions change frequently)

Session Preparedness

Is the student ready to work on test prep, including posing questions from the previous session or assignment?

Test-taking Proficiency

List the following critical information to maximize the hand-off and avoid redundancy: Materials used (including book names, official tests, outside drills, etc.):

Critical information to ensure a smooth hand-off, mitigate student/parent anxiety about the switch and maximize student performance in future sessions.

Please detail context surrounding student's pace and accuracy and suggestions for improvement.

Accuracy and pace ultimately need to be improved and optimized to secure significant test score gains. What insight can you share to establish the most accurate expectations?

Coachability/Motivation

Highlight how the student tangibly promotes the value of your test prep sessions. (Conversely, if motivation/coachability was rated as "needing improvement" or worse, please provide more context.)

Individual test preparation must be valuable to the student's performance to make it worthwhile to parents. The value hinges on the student's attitude and engagement, so your feedback is integral.

How does the student react and adapt to new techniques and test-taking strategies?

Does the student complete assigned homework and follow the methods taught in session?

Critical to a student's ability to secure dependable test-score gains.

How would you describe your in-person communication with the parents?

Candid, constructive conversations with parents are always valuable to the tutoring process, as it enables instructors to manage expectations properly and to speak freely about concerns - however small or large.

How candidly can you communicate directly with the student about his/her weaknesses?

Please communicate any concerns you might have regarding the student or their parents or the sessions.

Candor is appreciated. If you have any complaints, doubts, concerns, etc., this is your opportunity to convey these important matters to management.

Are you running low on test prep materials?

If yes, please also email management ASAP.

Does your student need to take a diagnostic to assess their performance on a full-length exam?

How would you predict this student score on their targeted standardized test, if taken this weekend?

Internal projections of our student's likely, current performance (state the sectional scores you are confident the student would achieve).

Do you want to talk to management about any concern stated or unstated in this progress report?

Detail student's in-session performance and targeted goals (including sectional and composite scores across all test formats).

Vital to know what has been accomplished officially and unofficially (projected performances from homework assigned and in-session work) and ultimately, what the realistic goals should be - including sectional scores.

Thank you for your submission. The details shared in your hand-off form will greatly aid a smooth and successful transition for our student to their substitute instructor.

Instructor Hand-off Form: Test Preparation

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